Nicki Reg is committed to ensure that your privacy is protected.
The purpose of this privacy notice is to give you a clear explanation about how your information is collected, used and shared when you have lessons and workshops with Nicki Reg, visit www.nickiregart.co.uk, the social media sites linked on this website and any linked websites.
We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will be only used in accordance with this privacy statement.
We may change this policy when necessary. You should check this page from time to time to ensure that you are happy with any changes.
What information we collect about you
We will collect the following personal information from you depending on the services you are using.
Regular Lessons / Mini Lessons / Workshops
- Name of student, name of parents / carers (if applicable), DOB, age, school, home address, telephone numbers, email address, emergency contacts
- Consent for photographs of the students and/or artwork produced by the adults and children on social media and the website
- Consent to send emails and promotions, via Gmail and MailChimp
- Medical information including doctor’s name, address and telephone number
- Care plan for emergency medical procedures
Regular Lessons / Mini Lessons / Workshops (taught in educational sites or for educational purposes e.g. schools)
- Photographs of the artwork (NB: photographs of the artwork will go on social media and the website only if the school in question have given their permission and checked their data / parents’ consent on individual children).
· Age / year group of the artwork
- When tutoring children at a school, the information of the child stays at the school they attend and will not go offsite.
Training (educational sites / for educational purposes e.g. schools)
· Contact name and email from individuals with their consent
· Publically available school information: address, telephone number, email
Exhibitions / Events / Training
· Contact name and email from individuals with their consent
· Your questions, comments, product reviews, surveys and forms you complete
- Page visits and statistics
- Name and email
- Enquires, questions and comments
- Name and email
- Interests of art
- Name and email
- Adult and Child lesson details (name, date(s) of lessons)
- Invoicing details
- Cash and bank transaction details
Arts Award – Trinity College London
- Name and age of child
- Sending portfolios and work for moderation
- For certificates
Zoom/Whatsapp – for online tutoring
- Telephone number
NHS Test and Trace (in the event that COVID-19 is positive in the household)
- Contact details
How we use the information about you and/or your child
- Internal record keeping
- For fulfilment of your lesson, workshop or training booking or product purchase
- Respond to your queries and/or requests
- To send you promotional emails via gmail and MailChimp about lessons, workshops, training, events, exhibitions, competitions, products, special offers and news.
- For promotions and advertising on social media, our website and press releases –signed consent for this is needed
- We do not sell your data to any third-party organisation. We share limited amounts of data with third parties to deliver our products and services to you, for e.g. delivery names and address for parcel delivery.
- For labels for artwork if on display in exhibitions
- Photographs of a child – signed consent for this is needed
- For delivering artwork
- For emergencies
- Safeguarding matters
- Accident forms for legal requirements
- Medical information for medical emergencies
- For invoicing and payments
- Communication purposes between adults and us, using Facebook Messenger and Page Inbox, telephone calls and email, using Gmail and MailChimp.
When you visit the website, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, country you are from, and some of the cookies that are installed on your device. Additionally, as you browse the site, we collect information about the individual web pages or products that you view, what websites or search terms referred you to the site and information about how you interacted with the site.
Cookies are data files that are placed on your device or computer and often includes an anonymous unique identifier. For more information about cookies, and how to disable cookies, visit www.allaboutcookies.org
Log files track actions occurring on the site and collect data including your IP address, browser type, Internet service provider, referring/exit pages and date/time stamping.
Web beacons, tags and pixels are electronic files used to record information about how you browse the site.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
We use WordPress to help use to understand how our customers use the website. You can read more about how WordPress uses your personal information here: https://wordpress.org/about/privacy/
We use Gmail for email communications. You can read more about how Gmail uses your personal information here: https://policies.google.com/privacy?hl=en-US
We use MailChimp for email and promotional communications. You can read more about how MailChimp uses your personal information here: https://mailchimp.com/about/security/
We use QuickBooks for invoicing. You can read more about how QuickBooks uses your personal information here: https://quickbooks.intuit.com/uk/privacy-policy/
We use Arts Award Trinity College London for qualifications. You can read more about how Trinity College uses your personal information here: https://www.trinitycollege.com/about-us/policies
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
Comments may be checked through an automated spam detection service.
We use the Contact Form 7 plugin to manage contact form submissions. This information is sent as email messages. The information is stored on the business email contacts.
Contact Form may be checked through an automated spam detection service.
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
The website and social media may have links to other websites or social media pages. However, once you have used these links to leave the site, you should note that we have no control over that website or social media page.
How long do we keep your information?
We will hold on to your information for as long as your enquiry has been completed, tutoring sessions have been cancelled or purchasing of artwork has been completed.
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue. If we believe it is spam, it will be deleted as spam.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Any child and adult forms completed will be destroyed six months after the last art lesson.
Unfortunately, the transmission of data via the internet is not completely secure. Although we will do her best to protect your personal details, we cannot guarantee that security of your data transmitted to the website and social media. Any transmission of data is at your own risk.
Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We will be obliged by law to respect and abide by the confidentiality of our users’ personal data.
When tutoring personal information is given by hand it will be stored onsite. It will be destroyed 6 months since the last lesson has been completed unless specified by the parent/carer.
Your rights over your information
The law gives you the right to access information held about you. If you want any information about how we have held your personal information, contact us via the contact form on the website, email us, message us via social media sites or speak to us in person.
If you believe that any information that we hold is incorrect, you can correct this by updating your profile through the contact form on the website, email, messaging via social media sites, change the tutoring form or redo a new one or speak to us in person.
You can ask us to stop holding your personal information. You will need to contact us to do this.
For more information about our privacy practices, if you have any questions, or if you like to make a complaint, please contact me via the contact form via the website or speak to me in person if you or your child have lessons.
Issue Date: March 2020 – Review Date: March 2021
Written by: Nicola Redgewell